Tips & best practices

A business or nonprofit usually starts with a free Asana workspace or organization to take advantage Asana's generous free 15 users. If the budget is not available, I've often seen them start a 2nd free workspace or organization (and even more!) to avoid paying fees for groups beyond 15 people if there isn't much cross-collaboration between teams. (Remember, the biggest difference between workspaces and organizations is that workspaces don't have teams, but organizations do).

But what if you reach the point where you want to centralize information in one Asana organization so teammates can easily assign tasks to each other and view all their tasks in My Tasks, regardless of the team in which the task belongs?

Once Asana becomes a major part of your workflow, you need to check it many times throughout a day. It can be frustrating to have to switch between browser tabs, or switch windows every time you want to see what's new in your Asana Inbox.

Asana doesn't make a native desktop app for Windows, but with some clever McGyver-ing, we can make an Asana app that lives right in your Windows taskbar.

Asana, Inc. recently premiered a 23-minute presentation giving an "exclusive look at our multi-year product vision and the future of work with Asana." Some parts were exciting, some maybe overly ambitious, and others...(cue the inspirational music!)...a little self-absorbed and straight out of HBO's Silicon Valley.

So here's the Project Management Pros unbiased recap.

Updated September 2019 after the most recent price increase
Asana's pricing structure has changed several times since it was founded in 2008. They have always offered a very generous free version that many small businesses and nonprofits embraced. Originally, they allowed 20 free users with unlimited projects. Virtually all the features (except for a few privacy settings) were included, and they targeted larger businesses who needed 20+ seats as their first paying customers.

Today, Asana still offers a wonderful free project management solution up to 15 people, but many features (Portfolios, Search Reports, Custom Fields, Dependencies) are reserved for paying customers. Let's discuss which plan is right for your organization.

Asana has recently started communicating with customers that after April 1, Microsoft's Internet Explorer will no longer be able to access Asana. Other browsers that Asana does not support include:

• Opera
• Developer or Beta versions of supported browsers

For the best experience with Asana, the recommended browsers are:

• Chrome
• Microsoft Edge
• Safari for Mac
• Firefox

Your office may have workflows where they need to share simple tables of information. Emailing spreadsheets back and forth takes work tracking away from Asana which introduces more complexity, so that should be avoided. So what are the options to share tables in Asana?

Asana does not have native table functionality. You can't paste HTML tables, and there is no built-in table editor the way something like Airtable or Smartsheets allows.

Here's a few methods you might want to consider depending on your needs: