How to list all the projects where you are project owner

Written by Todd Cavanaugh

| September 27, 2017 |

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There isn’t an easy way to sort projects in Asana, like by project owner. However, by using an advanced search report, we can isolate which projects belong to a specific person and still come up with that list.

This is helpful if you want to know, “What are all the projects I’m the project owner of?” in case you need to make project status updates or organize your projects.

Create a search report to identify which projects you own

The key is to build a search report using the criteria in “Add Filter” → “People” → “In projects owned by…” and add yourself to that.

You can build a search report using the criteria All Tasks & Conversations in Projects Owned by you.

This will give you a large list of tasks in projects owned by you. This still doesn’t quite help. But if you sort by “Project” then you’ll get a list of your projects that you own.

Because you may have many tasks in each project, I prefer to collapse each project like the image below so I just see a list of projects. The report may take a little while to finish since it’s gathering all the tasks from each of these projects.

Collapse each project for a simpler list without tasks

The last step is to save your report and rename it so you can pull it up with one click anytime!

Project owner Search reports

Todd Cavanaugh

Todd is the founder of Project Management Pros. After earning an MBA, he became executive director of a nonprofit by age 24 where he first used Asana. Since then, Todd has consulted a variety of organizations including Mercedes-Benz and Leatherman. His work has been featured in outlets such as USA Today, Mashable, The Verge, Fox News, The Huffington Post, Men's Journal, and more.